Product Requirements Document Examples
Three complete PRDs — a SaaS product, a marketplace and an internal tool — each one the actual output of the PRD generator for a short set of answers. The products are invented; the documents are exactly what the tool writes.
SaaS platform example
Payflow
The shortest of the three, and the one that admits the most. Two optional questions were skipped, so the document ends in an Open questions section instead of inventing answers for them — which is what a first-draft PRD honestly looks like.
Product Requirements Document
Payflow
1. Overview
A billing dashboard that shows freelancers who has not paid them yet and chases the invoice for them.
- Product type: SaaS platform
2. Problem statement
Freelancers lose hours every month chasing late invoices across email, spreadsheets and their bank app, and the ones who hate chasing simply do not — so the money arrives late or not at all.
Today, without this product: A spreadsheet of invoice dates, calendar reminders, and a follow-up email written from scratch every time.
3. Target users
- Primary user: Solo freelance designer billing 3-8 clients a month
- What they are trying to get done: get paid without spending an evening on follow-ups
- Also involved: The freelancer's client, who receives the reminders, and an accountant who needs the payment history at year end.
4. User stories
- Sign-up, login and password reset — as a solo freelance designer billing 3-8 clients a month, so that I can get paid without spending an evening on follow-ups.
- Connect a payment provider and import open invoices — as a solo freelance designer billing 3-8 clients a month, so that I can get paid without spending an evening on follow-ups.
- Invoice list with paid, due and overdue status — as a solo freelance designer billing 3-8 clients a month, so that I can get paid without spending an evening on follow-ups.
- Scheduled reminder emails with an editable template — as a solo freelance designer billing 3-8 clients a month, so that I can get paid without spending an evening on follow-ups.
- Weekly digest of what is still unpaid — as a solo freelance designer billing 3-8 clients a month, so that I can get paid without spending an evening on follow-ups.
5. Scope — release one
- Sign-up, login and password reset
- Connect a payment provider and import open invoices
- Invoice list with paid, due and overdue status
- Scheduled reminder emails with an editable template
- Weekly digest of what is still unpaid
6. Out of scope
- Multi-currency support
- Native mobile apps
- Expense tracking and accounting exports
- Team accounts
7. Success metrics
- 40% of signups schedule a reminder in week one
- Median days-to-payment drops by 5 days for connected invoices
- 30-day retention above 35%
8. Technical constraints
Payment data stays with the payment provider — the product stores invoice metadata and status only, never card details.
- Platforms: Responsive web
- Integration: Stripe
- Integration: Transactional email
9. Open questions
- Why is now the right moment to build this?
- What has to be true before the launch counts as done?
Marketplace example
Sitterly
Read the out-of-scope list first. A marketplace grows without one: instant booking, messaging, insurance and a second city are all reasonable ideas, and all four are written down as decided against rather than left to resurface in week five.
Product Requirements Document
Sitterly
1. Overview
A booking marketplace where vetted pet sitters and owners in one city find each other and settle payment in the app.
- Product type: Marketplace
2. Problem statement
Owners find sitters in local chat groups, where nobody is vetted, availability is a guess and money changes hands off-platform. A cancelled booking two hours before a flight has no recourse at all.
Today, without this product: Neighbourhood chat groups, personal recommendations, cash or a bank transfer, and a screenshot of the conversation as the only record.
3. Target users
- Primary user: Dog owner in one city, booking a sitter two or three times a month
- What they are trying to get done: book someone I have reason to trust, and know the booking is actually confirmed
- Also involved: The sitter, who needs a calendar and reliable payout, and one operations person doing vetting by hand for the first months.
4. User stories
- Sign-up for both sides of the market — as a dog owner in one city, booking a sitter two or three times a month, so that I can book someone I have reason to trust, and know the booking is actually confirmed.
- Sitter profile with photos, rates and availability — as a dog owner in one city, booking a sitter two or three times a month, so that I can book someone I have reason to trust, and know the booking is actually confirmed.
- Search by date and neighbourhood — as a dog owner in one city, booking a sitter two or three times a month, so that I can book someone I have reason to trust, and know the booking is actually confirmed.
- Booking request, acceptance and confirmation — as a dog owner in one city, booking a sitter two or three times a month, so that I can book someone I have reason to trust, and know the booking is actually confirmed.
- Checkout with funds held until the booking completes — as a dog owner in one city, booking a sitter two or three times a month, so that I can book someone I have reason to trust, and know the booking is actually confirmed.
5. Scope — release one
- Sign-up for both sides of the market
- Sitter profile with photos, rates and availability
- Search by date and neighbourhood
- Booking request, acceptance and confirmation
- Checkout with funds held until the booking completes
6. Out of scope
- Native mobile apps
- Instant booking without sitter acceptance
- Multi-city expansion
- In-app messaging beyond booking notes
- Insurance and claims
7. Success metrics
- 60% of booking requests accepted within 4 hours
- 25% of owners book a second time within 60 days
- Under 5% of completed bookings end in a payment dispute
8. Technical constraints
Payments hold funds until the booking completes, so the payment provider has to support delayed capture or an escrow-like flow.
- Platforms: Responsive web
- Integration: Stripe
- Integration: Transactional email
- Integration: Auth provider (Google, Apple, SSO)
9. Open questions
- Why is now the right moment to build this?
- What has to be true before the launch counts as done?
Internal tool example
Shiftboard
The only one with a measurable launch criterion — a week of data flowing in with no manual re-entry. Notice what is out of scope: scheduling. The tool shows the problem without taking on the job of solving it, which is what keeps a first version finite.
Product Requirements Document
Shiftboard
1. Overview
One screen showing every site's staffing, open shifts and exceptions for the day, instead of six spreadsheets and a group chat.
- Product type: Internal tool
2. Problem statement
An operations lead covering nine sites starts each morning by opening six spreadsheets and a chat thread to work out who is short-staffed. By the time the picture is assembled, it is out of date.
Today, without this product: A master spreadsheet each site manager updates by hand, plus a chat thread where absences are announced and lost.
Why now: Headcount crossed the point where the spreadsheet is edited by more people than can be reconciled in one morning.
3. Target users
- Primary user: Operations lead responsible for staffing across nine sites
- What they are trying to get done: see which sites are short today and fill the gaps before the shift starts
- Also involved: Site managers, who report and fill locally, and a finance lead who needs the overtime figures at month end.
4. User stories
- Single sign-on for staff — as a operations lead responsible for staffing across nine sites, so that I can see which sites are short today and fill the gaps before the shift starts.
- Role-based permissions — as a operations lead responsible for staffing across nine sites, so that I can see which sites are short today and fill the gaps before the shift starts.
- Today view: staffing, open shifts and exceptions across all sites — as a operations lead responsible for staffing across nine sites, so that I can see which sites are short today and fill the gaps before the shift starts.
- Per-site drill-down for site managers — as a operations lead responsible for staffing across nine sites, so that I can see which sites are short today and fill the gaps before the shift starts.
- Alerts when a site drops below its minimum — as a operations lead responsible for staffing across nine sites, so that I can see which sites are short today and fill the gaps before the shift starts.
5. Scope — release one
- Single sign-on for staff
- Role-based permissions
- Today view: staffing, open shifts and exceptions across all sites
- Per-site drill-down for site managers
- Alerts when a site drops below its minimum
6. Out of scope
- Shift scheduling and rota building
- Payroll export
- Native mobile apps
- Historical analytics beyond 90 days
7. Success metrics
Launch is done when: Every site's data flows in automatically for one full week without anyone re-entering it by hand, and the morning check takes under five minutes.
- Morning staffing check drops from 40 minutes to under 5
- Under-staffed shifts identified before the shift starts, not after
- All nine sites reporting through the tool within one month of launch
8. Technical constraints
- Platforms: Responsive web, iOS
- Integration: An existing internal database
- Integration: Slack
- Integration: Auth provider (Google, Apple, SSO)
9. Open questions
- Are there hard technical, legal, budget or deadline constraints?
Write yours in about ten minutes
Six rounds of short questions, and the document assembles itself. It runs in your browser — nothing is sent anywhere.
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